How to File IFTA Taxes
by Mario Tarradell | January 13, 2020
How to File IFTA Taxes
It’s a simple equation: You own a trucking company + you haul loads + you purchase fuel to haul those loads = you pay fuel taxes. That means you file quarterly International Fuel Tax Agreement (IFTA) reports.
If you’ve never filed IFTA reports, or if you keep stumbling your way through them, we have answers to frequent questions about filing – what you need, where to get it, what are the deadlines, and where to file.
What do you need for your IFTA quarterly tax report?
In order to put together a quarterly IFTA report, you will need these key ingredients:
- Fuel receipts – Itemized total gallons of fuel purchased in each state or jurisdiction (48 states in the U.S. and 10 Canadian provinces) including fuel type, purchase date, purchase location, price per gallon, vehicle registration number, number of gallons purchased, total amount.
- Mileage records – Track the miles you have traveled in each state or jurisdiction, specify total mileage, total mileage per trip, and total mileage per jurisdiction.
- Trip reports – Include beginning and end trip dates, travel routes, trip origin, and destination.
All TCS Fuel Card clients are provided a quarterly summary that highlights any transaction that contains diesel, reefer fuel, or biodiesel. TCS totals the number of transactions, gallons, and cost, and then groups them by state. This fuel transaction data is a requirement for filing IFTA fuel tax returns.
Where can you find IFTA tax rates?
To calculate fuel tax for each state or jurisdiction, you’ll need the applicable fuel tax rates. The International Fuel Tax Association publishes fuel tax rates by quarter and jurisdiction. You can find the 1st quarter 2020 Fuel Tax Rate here.
Keep in mind that your taxable miles for IFTA are usually the same as the total miles driven in each state or jurisdiction. Take note, though, certain jurisdictions do allow mileage exceptions that don’t count as taxable.
When are IFTA quarterly reports due?
IFTA reports are due quarterly, or four times a year. The deadline for filing your IFTA report each quarter is the last day of the month following the end of the calendar quarter. If that day is a Saturday, Sunday, or legal holiday, reports are then due the next business day. So, in 2020 those deadlines are:
- 1st quarter (January through March) – IFTA due date April 30, 2020
- 2nd quarter (April through June) – IFTA due date July 31, 2020
- 3rd quarter (July through September) – IFTA due date November 2, 2020
- 4th quarter (October through December) – IFTA due date February 1, 2021
How do you file IFTA online?
You can file your IFTA quarterly reports online through a variety of electronic services such as Webfile, ExpressTruckTax or EDI software. But you can also file paper IFTA reports.
The TCS Fuel Card helps make filing your quarterly IFTA reports easy by automatically providing your fuel transaction history. Don’t forget that the TCS Fuel Card can save you an average of 33 cents* per gallon at more than 1,000 in-network locations and you pay $0 transaction fees on fuel purchases. Are you ready to save on fuel? Get the TCS Fuel Card today.
*The average savings of 33 cents per gallon is based on actual in-network TCS client transactions for all of 2019.